Staying ahead of expirations and renewals (Driver’s License, B1-Visas, Medical Exams, ClearingHouse, etc.) can be critical for DOT compliance. DrugTestNetwork provides a resources to help employers and TPAs manage expirations and renewals efficiently with an automatic email notification feature. This feature automatically sends emails to alert a company of these critical dates for employees.
With this feature, important deadlines for medical certificates, DOT physicals, driver’s licenses, and other essential compliance documents are automatically reported to the primary contact on the account. It alleviates manual tracking, having to remember to check for expirations and send notifications, and reduces last-minute surprises. Every week, clients will receive timely reminders, giving them ample time to take action.
By automating these critical notifications, DrugTestNetwork helps TPAs enhance service reliability, strengthen compliance efforts, and improve communication with clients—all while reducing the administrative burden of manually tracking expirations.
What’s Covered?
This feature provides notifications for upcoming expirations & renewals related to:
- Medical Certificates
- DOT Physicals
- Driver’s Licenses
- B1 Visas
- Motor Vehicle Reports (MVR)
- DOT Clearinghouse Compliance
- Program Memberships
How It Works
- Every Sunday night, the platform will send an email to the primary contact for the account, listing personnel whose expirations or renewals are due within the next three weeks.
- Notifications will also include personnel whose expiration dates have already passed, helping to identify outstanding compliance issues.
- Every email sent is saved in your email log, allowing you to track all notifications and resend if needed.
- If an account does not have a primary contact assigned or the contact does not have an email address, you’ll receive a separate notification so you can address the issue.
- The email log makes it easy to resend notifications when needed.
- You will receive a summary report of all the accounts included in the notification broadcast.